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Donating Material

The purpose of the Regis College Archives and Special Collections is to collect, preserve, protect, organize, describe, and provide access to records of permanent and enduring historical, legal, or administrative value related to the history and mission of the institution. The Archives also collects papers and records of individuals and organizations not directly affiliated with Regis, provided their subject matter complements the already established manuscript collections currently housed within the Archives.

Materials Accepted

Formats: Including, but not limited to, paper documents, photographs, slides, sound recordings, video recordings, and electronic files.

Materials Refused

The following material should not be donated without prior consultation with the University Archivist:

Deaccessioning Practices

Deaccessioning refers to the permanent removal of materials from archival holdings. It is a routine practice of good collection management and allows for the removal of material that is out of the scope of this Collection Development Policy.

Although no material with significant research value will be deaccessioned without careful consideration, Regis Archives and Special Collections reserves the right to deaccession materials on the following grounds:

Disposition of Deaccessioned Materials

Once material is deaccessioned, a reasonable attempt will be made to return the material to the donor. Should the donor decline the return of the material, the following actions may be taken:

The University Archivist will determine the method of disposition in consultation with university administration and legal counsel.

This Collection Development Policy is subject to periodic review and may be changed at any time without notice.